A step-by-step guide for submitting an event request and reserving a venue through the SEAMS platform.
Submit a formal event request directly through the calendar with required documentation.
Reserve a venue after your event request has been approved and finalized.
Upload signed formal letters and receive finalized event documents through the system.
Receive real-time email updates on approvals, required actions, and confirmations.
Log in to your account using the User Sign In on the official website.
Navigate to the Calendar page to view available dates. Click on your preferred date and select Request Event to initiate the process.
Ensure you have a formal letter from your department or organization with all necessary signatures. Requests submitted without a signed letter cannot be processed.
Fill in all required fields in the event request form:
This step formally notifies the administration of your intent to hold an event and provides essential details for evaluation.
You will receive a confirmation email acknowledging receipt of your request. The request will be reviewed within three (3) business days, and you will be notified of the preliminary decision.
If your initial request is approved, you will receive a second form via email requiring additional details and requirements. Submit this form to proceed with final approval.
Once reviewed, you will receive a confirmation email along with the signed and finalized event document, which serves as official approval to proceed with venue reservation.
Return to the Calendar and select the date for your event. Click Reserve Venue to begin the reservation process.
Fill in all required information in the reservation form:
Venue reservations cannot be approved without the finalized event document.
Submit the form and wait for review. The request will be evaluated to ensure availability and compliance with all requirements.
Once approved, you will receive a confirmation email. Your event will then be automatically added to the campus calendar, finalizing the reservation process.
You have submitted the Event Letter Request Form with your signed formal letter. A confirmation email will be sent acknowledging receipt.
The admin team reviews your request within three (3) business days and evaluates event details and availability.
If your initial request is approved, a second form will be sent to your email requiring additional details and requirements. Submit it to proceed.
You receive the signed and finalized event document via email. This serves as official approval to proceed with venue reservation.
You will be notified via email with the reason for disapproval. You may revise and resubmit your request or contact the admin team for assistance.
You have submitted the Venue Reservation Form with the finalized event document attached.
The request is evaluated for availability and compliance with all submission requirements.
You receive a confirmation email. Your event is automatically added to the campus calendar, finalizing the reservation.
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