A complete reference for everyone who uses SEAMS — from visitors browsing events to administrators managing requests and approvals.
Visitors can view all upcoming approved events on the landing page without logging in.
Visitors can check which school venues are available on specific dates before submitting a request.
Organizers submit a formal letter and email to initiate an official event request through the system.
All updates, forms, and approval decisions are communicated directly via email.
Administrators manage, review, and approve or disapprove event requests through a dedicated dashboard.
Open your browser and navigate to the SEAMS website.
On the landing page, locate the Event Calendar section.
Click on any event to view its details — event name, date, time, venue, and description.
On the landing page, navigate to the Venue Availability section.
Browse the list of available school venues and select the one you are interested in.
View the availability calendar for your preferred venue to see which dates are free or already booked.
Write a formal letter addressed to the admin team expressing your intent to hold an event. Include your name, organization or group, contact email, preferred venue, and proposed date.
Submit your formal letter through the designated submission method on the website — email submission or physical submission as indicated on the Contact page.
Once your letter has been received and reviewed, the admin team will send the official Event Request Form to your email address.
Look for the Event Request Form sent by the admin team. Check your spam or junk folder if you do not see it in your inbox.
Complete all required fields: Event Name, Event Description, Proposed Date and Time, Preferred Venue, Expected Number of Attendees, and Organizer Contact Details.
Send the completed form back as instructed in the email you received from the admin team.
After submitting your event request form, you will receive email updates at every stage of the approval process.
The admin team confirms receipt of your formal letter. You will receive an acknowledgment email.
Your event request form is being reviewed by the admin team, including venue availability checks.
You will receive an approval confirmation via email with guidelines. Your event will be added to the public Event Calendar.
You will be notified via email with the reason. You may revise and resubmit, or contact the admin team for guidance.
Regularly check the designated submission channel — email inbox or physical drop-off — for incoming formal letters from organizers.
Read through the letter to assess the intent, proposed event, preferred venue, and proposed date.
If the letter is in order, send the official Event Request Form to the organizer's provided email address.
Once the organizer submits the completed form, review all provided details thoroughly.
Verify that the requested venue is available on the proposed date using the venue management section of the admin dashboard.
Make a decision based on venue availability, event details, and school policies.
Send an email to the organizer informing them of the decision. If approved, include relevant instructions. If disapproved, provide a clear reason.
Log in to the admin side of the system and navigate to the Event Calendar management section.
Enter the event details — name, date, time, venue, and description — for each approved event.
Update event details if changes occur, or remove events that have been cancelled.
In the admin dashboard, navigate to the Venue Availability section.
Mark venues as booked or available based on approved event schedules.
If two requests target the same venue and date, contact the organizers to discuss alternative arrangements.
Quick answers to the most common questions about SEAMS.
Step-by-step guide for submitting a venue or event request.
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